Over the past year, businesses have started using ChatGPT extensively. Its writing and image-making tools are helpful in many industries. ChatGPT is a chatbot made by OpenAI that uses a technology called GPT-4. GPT stands for “Generative Pre-trained Transformer,” which means it is a tool that predicts the next word in a sentence. It works with languages people speak and even programming languages. It is used for many purposes. One of the best purposes is that the ChatGPT tricks for accountants help accountants save time by automating tasks like making reports, writing emails, and checking financial data.
What is ChatGPT?
OpenAI keeps improving ChatGPT. In September, they introduced a new version called “o1.” This version is better at solving difficult math and science problems. It works slower than GPT-4 but can handle more complicated tasks, like writing detailed code or solving tough problems. Right now, o1 is available for ChatGPT Plus and Team users.
ChatGPT doesn’t really “understand” what it says. Based on the information it was trained on, it guesses what words will likely come next. AI tools like ChatGPT and Google’s Bard don’t make smart decisions. They’re more like parrots, repeating words that usually go together in natural speech. However, ChatGPT tricks for accountants can still be useful for automating repetitive tasks and improving efficiency.
These tools work using probability. Companies say they can save time by creating text in seconds that might take people hours to write. ChatGPT was trained using a large amount of internet data. Then, humans checked its answers to make sure they sounded natural.
How to Use ChatGPT
Using ChatGPT is easy. Just follow these steps:
- Go to https://chat.openai.com/.
- Create an account by signing up with your email and confirming it, or use ChatGPT without logging in.
- Type your question or message in the box that says “Message ChatGPT” to start.
- To get the Plus version, login and click “Upgrade to Plus” on the left side of the screen.
- If you’re logged in, OpenAI might use your chats to improve the AI. To stop this, go to Settings and turn off the option “Improve the model for everyone.”
ChatGPT App for Android
The ChatGPT app for Android was released on July 25, 2023, for users in the US, India, Bangladesh, and Brazil. People in these countries can download it from the Google Play Store. The following week, more countries got access.
Voice and Image Features
On November 21, 2023, ChatGPT Voice was made available to everyone. This feature lets you ask questions by talking, and ChatGPT talks back to you.
ChatGPT Plus and Enterprise users were the first to get the new voice and image features in late October.

Desktop Apps for Windows and iOS
OpenAI launched a ChatGPT desktop app for Windows 10 and 11 on November 14, 2023. You can open it by pressing Alt+Space, and it has all the usual features, like internet search and understanding images.
The iOS app is still in beta and works with tools for developers like:
- VS Code
- Xcode
- Terminal
- iTerm2
This lets developers connect ChatGPT to their work tools and ask questions about their projects. Right now, it’s available for Plus and Team users. OpenAI plans to make the iOS app available to Enterprise and Edu users soon and add support for more apps.
Helpful ChatGPT Prompts
Prompts are instructions that tell ChatGPT what to do. They can be simple questions, but changing the wording can lead to different answers. Here are some examples of useful prompts from ChatGPT tricks for accountants:
- Summarize the meeting notes in a short paragraph. Then create a list of the speakers and their main points. Lastly, include any next steps or action items mentioned.
- How can I add up a row of dollar amounts in Excel? I want it to calculate totals automatically for every row, with the totals in a “Total” column on the right.
Basics of ChatGPT
ChatGPT can perform many language tasks. It learns from large amounts of data and can develop ideas on almost anything! It can act in different roles, like taking notes, telling stories, or offering advice. It can also give answers in many forms, whether a chat, a long essay, or a short report. For those interested in learning more about AI, enrolling in an AI course in Kochi can provide valuable insights and skills.
ChatGPT Act as a ROLE
When you tell ChatGPT what role to play, it gives better and more focused answers. It will adjust its response to fit your chosen role and give you accurate answers.
Data Analyst
This role is perfect if you need help with data science. Whether you need a report from existing data or dummy data to test your project ideas, ChatGPT can act like an experienced data analyst.
Teacher
Ask ChatGPT to be a patient teacher if you don’t understand something. It can help you study, give you homework questions, and create exam questions in the format you need.
Language Tutor
ChatGPT can be a helpful language tutor. It supports many languages and is great for learning and translating languages.
Tour Guide
Are you traveling somewhere new? ChatGPT can be your tour guide. It can help you plan your trip and tell you about the best places to visit and what to avoid.
Problem-Solver
Whether you have a riddle, puzzle, or math problem, ChatGPT can help you find solutions.
Marketing Manager
ChatGPT isn’t a full replacement for a marketing manager, but it can help you generate fresh ideas for your business.
Social Media Manager
It can be challenging to come up with fun social media posts. Let ChatGPT create text for your campaigns.
Customer Service Representative
Dealing with customer feedback can be hard. You can use ChatGPT to create virtual assistants that reply quickly and are like real people on your website.
Relationship Counselor
ChatGPT can help you understand and work through difficult relationships. It gives advice based on a lot of information it has learned.
Basic Prompting Techniques
Knowing how to create good prompts is important for getting the best answers from ChatGPT. Here are some simple techniques to try.
Be Specific
Make sure your prompt is clear and specific. ChatGPT can give you better, more accurate answers when you give clear instructions.
Define the Format
You can also tell ChatGPT how you want the answer. For example, you can ask for the answer in bullet points, a list, or paragraphs to make it easier to follow.
Advanced Prompting Techniques
For more detailed answers for accounting, try these advanced techniques.
Multi-step Prompting
If your question is complex, break it down into smaller steps. Asking step-by-step can help get more detailed and clear answers.
Offer Some Perspective
You can tell ChatGPT what perspective you want the answer in. For example, you can ask it to write something in the first, second, or third person, like “Write an essay on blockchain technology in the first person.”
Creative Prompts
ChatGPT can help with creative ideas. You can ask it to explore creative uses of any topic, like blockchain technology, in technical and innovative ways.
Emojis and Text Changes
ChatGPT can help you add emojis or change the text style to make your content more fun. For example, you could write a social media post about environmental sustainability and add two emojis.
Storytelling and Dialogue Writing
You can use ChatGPT to help create accounting stories and write conversations. For example, ask, “Write a conversation between a ChatGPT trainer and a learner.”
Changing Text Structure
ChatGPT can also help you organize your text in different ways. Here are some ideas of ChatGPT tricks for accountants:
Headings and Paragraphs
You can ask ChatGPT to use accounting headings and short paragraphs to make your writing easy to follow. For example, you can say, “Write a blog on AI benefits with a 100-word introduction and paragraphs under 150 words.”
This cheat sheet gives you the basics you need to use ChatGPT well. Since ChatGPT is always improving, learning these basic techniques is important for effective use.
The cheat sheet also shows how to change your prompts to get the desired results. To learn more about using ChatGPT tricks for accountants, joining a short term accounting course in Ernakulam is the best option that allows learners to acquire more knowledge in the accounting sector.